Meeting Rooms

MAPLEWOOD MEMORIAL LIBRARY
PUBLIC MEETING ROOMS POLICY AND RENTAL FEES

The Maplewood Memorial Library offers meeting rooms for use by the public. They include:

Memorial Hall      Main Library        Capacity 120 / 224
Durand Room Main Library Capacity: 30
Meeting Room Hilton Branch Capacity: 40
Computer Lab Hilton Branch Capacity: 12
  • Meeting rooms are available free of charge to Maplewood nonprofit organizations engaged in educational, cultural, intellectual or charitable activities.
  • Use by out-of-town and commercial organizations is permissible for a fee. See fee schedule below.
  • Library-sponsored programs have priority at all times.
  • Activities taking place in the Library’s meeting rooms must be free and open to the public.
  • Meeting rooms will be made available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
  • The Library does not advocate or endorse the viewpoints of meetings or meeting room users.
  • Use of the Library by groups of 3 or more is permitted only in a Meeting Room. No public area of the Library may be designated for meetings, and no areas may be shut off from public access to conduct a meeting.
  • Small study groups, class visits and tours may be arranged through the Library.
  • Soliciting, selling or using the Library for commercial purposes is not permitted.

Rental Procedure

  • Reservations are made through the administrative at office 973-762-1622 (ext. 5004).
  • Payments must be paid to the Library seven days in advance of the event.
  • When the meeting rooms are requested for use by minors, the reservation must be made by an adult who will agree to be present and who will assume responsibility for the conduct of the meeting. There must be 1 adult present for every 15 children.
  • Use of the meeting rooms is limited to one meeting per month per group due to a high volume of requests.

Meeting Room Rules and Regulations

  • Smoking, alcohol and open flames are not permitted on library property.
  • No admission fee may be charged.
  • Meeting Room users must adhere to the Library’s posted Behavior Policy.
  • Meeting rooms may be used during regularly scheduled library hours only.
  • Food and beverages may be served, but must be removed from the library at the conclusion of the program.
  • Meeting rooms must be left as they were before the meeting.
  • The library does not provide audiovisual equipment or microphones unless prior rental arrangements have been made.
  • The Maplewood Library assumes no responsibility for loss or damage to any property of a group, or injury to members of a group which occurs during the use of the Meeting Rooms.
  • Room setup and cleanup is the responsibility of the user.
  • No animals, except service animals, are permitted.

MEETING ROOM AND COMPUTER LAB RENTAL RATES

  Maplewood 
Non Profit
Out of Town 
Non Profit
Commercial
DURAND ROOM
Day
Evening

 

free
free

 

$60
$70

 

$120
$140

MEMORIAL HALL
Day
Evening

 

free
free

 

$100
$100

 

$200
$200


HILTON BRANCH
Day
Evening

 

free
free

 

$60
$70

 

$120
$140

HILTON BRANCH
Computer Lab
 
$50

 

$150

 

$300

       
EQUIPMENT RENTAL FEES    
Memorial Hall      
projector/screen/microphone: managed by a library staff person only
  $20 $20  $40
Durand Room  equipment not available  
Hilton Meeting Room  $20  $20  $40
Computer Lab included in room rental fee  

 

Revised March 2017